Eagle Project Workbook Informaton
In an effort to assist youth in navigating the Eagle Scout process, Eagle Scout rank requirement 5 has been reworded. To support this change, the National Council, BSA, in collaboration with a volunteer committee, has created a new Eagle Scout Service Project Workbook.
Beginning Jan. 1, 2012, Eagle Scout candidates will be expected to fulfill the revised service project requirement 5 using the new workbook. Wording in the new document articulates that one may not revise workbook to make a council- or district-specific version, nor may councils or districts change any links or verbiage contained therein. The new document is a form-fillable pdf, which can be useful but has often proved problematic from the standpoint of being able to fill out the workbook electronically. In past years, that has often meant a council or district provided a MS Word version of the workbook, which will not be the case with this version.
The new workbook breaks the Eagle service project down into 5 basic phases.
I. Mandatory Concept Approval phase: A youth calls the district advancement representative to run project idea past the advancement representative prior to writing up the project proposal.
2. Mandatory Project Proposal phase: At this stage, as in the past, a youth must obtain 4 signatures: one each from the unit leader (Scoutmaster, Varsity Coach, or Venturing Advisor), the unit committee, the beneficiary, and the district advancement representative.
3. Mandatory Final Plan phase: A youth must fill this out to show that he has done the required planning and development, and the district advancement representative and the unit representative both need to see the Service Project Final Plan either prior to or post execution of project. This will assist the youth greatly in case of misplaced paperwork or a delayed Board of Review; it will also assist him in answering project questions at his Board of Review. Youth will want to have a list of volunteers and the hours they spend helping with the project ready to go at this point, so that he can begin capturing and recording this data RIGHT AWAY, while yet in the planning phase!
4. Optional Fundraising Plan phase: This phase is necessary only if a youth will raising/obtaining funds other than from him, his parents or relatives, his unit, unit parents, the chartered organization, or the project beneficiary. Per new verbiage in the workbook and Guide to Advancement, all money left over after the project is completed, regardless of the original source of the funds, is to be turned over to the project beneficiary. The Northern Star Council Advancement Committee has designated that each district will manage the approval process for any Eagle Scout Service Project fundraising within that district. During the fundraising process, any monies the candidate raises and collects must be turned over to beneficiary or candidate's unit for holding prior to use. Receipts, documentation, and acknowledgement of fundraised gifts for a service project must come from beneficiary of the project, not the Council.
5. Mandatory Project Report phase: This phase of an Eagle Scout project comes into play after the project is complete and signatures from the beneficiary and unit leaders attest to that fact. As a youth works through this phase with assistance from his unit leaders and district advancement representatives, it behooves all adults to keep in mind that there is NO MINIMUM number of hours required for an Eagle Scout Service Project. However, it is vital that a youth keep a log by name of who worked on his project, including dates, times, and how many hours they served. This list needs to be turned in AND used to fill in "Entering the Service Project Data" on page 20 of the project workbook. Often, there is confusion regarding which date to use for the project completion date. The council asks that a youth use the final physical project completion date as the date for final signature of completion.
Youth may download both Eagle Scout Service Project Workbooks from the National Council, BSA website:
For additional information regarding the new workbook, or for answers to other Eagle rank-related questions, feel free to call or email your district's Advancement Chair.